An annual budget of approximately DKK 5 million has been earmarked for the Nordic Council of Ministers'Programme for NGOs in the Baltic Sea Region (the NGO programme). NGOs are invited to apply for funding from the programme for international co-operation projects. Applicants should read the NGO programme before submitting a funding application.
The deadline for application date for the NGO programme under the NCM is 27 April, 2013.
To be considered for the NGO programme, applicants should meet the requirements described below:
It is a formal requirement that the applicant and relevant partners are Non-Governmental Organisations (NGOs).
The programme defines NGOs as “non-profit, publicly anchored, civic organisations that are neither owned nor controlled by public authorities, nor by private companies, and which have an open and democratic structure”.
The applicant must clearly describe the objectives of the project and how it is planned to achieve them. The objectives must correspond to those stipulated in NCM guidelines for co-operation with Northwest Russia and the Baltic countries (see below):
The project must also be of relevance to civil society in Russia and Belarus. The application must clearly show how the project will support and expand NGOs in Northwest Russia and Belarus.
The application must not be designed to help fund the regular activities, administration or projects of other organisations. Funding should be focused on launching new initiatives that should have the possibility to continue even after the specific project has come to an end.
Funding will not be given to infrastructure projects, e.g. for purchasing IT equipment or to cover construction costs.
Project planning must also take cognisance of the gender and equality perspective.
Applications must include details of the NGOs' own input towards launching and running the project.
Proposals with a part of the budget financed by the applicant or a third party will be viewed favorably.
Co-funding may be given as a monetary contribution, either directly by the applicant or indirectly through a third party (organisation/partner/donor/authority) towards the project.
To be considered as co-funding the contribution need to be directly linked to the budgetary framework provided and be an integral part of the application and the specific activities within this and provided before or during the implementation period. In-kind contributions, such as use of space, staff time or equipment, are not considered as co-funding.
There must be coherence between the planned project results and the proposed methodology. In other words, there should be consistency between the problems, objectives and activities, and results.
Furthermore, the project proposal should contain a clear division of tasks and responsibilities.
Expected results should be concrete with verifiable indicators attached. Cost- efficient projects will be given priority.
The applicant must describe how achieved results will be used and how the project co-operation can be sustained also when funding from the Nordic Council of Ministers has ended. The proposals containing a description of follow-up activities are will be viewed positively.
Projects under the auspices of the NGO programme must have - including the applicant - at least one partner in the Nordic Region, one partner from Estonia, Latvia, Lithuania or Poland and one partner from Northwest Russia or Belarus.
In other words, at least three NGOs must be involved in a project for it to be eligible for funding. Proposals exceeding these requirements will be given priority.
There should also be coherence between the project objectives and partnerships. A high level of involvement of all partners within the project and during the design process will be viewed favorably.
Applicants must clearly state the duration of the project and whether the activities involved will last for more than one year.
The Nordic Council of Ministers funds projects lasting one year, as well as projects lasting for several years. However, actual grants are only given for one year at a time.
Projects stretching over more than one year must submit annual applications to the Nordic Council of Ministers.
Applicants must submit the application form and budget electronically in due time and completed in accordance with instructions, with corresponding annexes and supporting documents attached. Incomplete applications will not be considered.
An advisory group of Nordic representatives will assist the Council of Ministers in the review process.
Applicants in projects which are considered for funding will be contacted by the Nordic Council of Ministers for possible adjustments of the project.
It is expected that approved projects can be started no later than 3 months following the signing of contract.
All projects receiving funding must submit a final report to the Nordic Council of Ministers.
Individual grants will vary in size according to the scope of the planned activity, number of partners, etc., but usually do not exceed DKK 500,000 per year.
Appendices to the application form (detailed timetable, detailed budget, status/Final report (if the organisation has previously received funding from the NCM), and letters of commitment from partner organisations) must be submitted with the form but as separate files.
Please direct any queries to Fredric Larsson, Programme Coordinator, Nordic Council of Ministers by e-mail: email@example.com or phone +45 3396 0327.